As in prior years, you are required to file 1099’s for payments made in the course of your trade or business for:
- Dividends of $10 or more.
- Compensation of $600 or more for services to all independent contractors (except corporations)
- $600 or more of fees paid to attorneys even if they are a corporation.
- Interest of $10 or more.
- Rents of $600 or more.
- Royalties of $10 or more.
- Fees, commissions, prizes, awards to non-corporate payees of $600 or more.
- All distributions from company pension and profit sharing plans.
The forms to be used are Form 1099-DIV (dividends), 1099-INT (interest), 1099-MISC (other payments), and 1099-R (distributions from retirement plans).
Oregon disallows deductions for all expenses requiring a 1099, if no 1099 is issued.
New Federal tables for 2018 – Please use Publication 15T
All employers are REQUIRED to have the most recent version of the W-4 form available for employees. Use 2017 rates for Oregon tables until notified by Oregon Department of Revenue of any change.
Additional W-2 Items:
Personal use of corporate owned autos, if not reimbursed to the corporation, must be included as part of total compensation on W-2 Forms. Additionally, the amounts must be listed in Box 14 on the W-2 Forms. This amount is subject to all payroll taxes. If you need help in determining the personal use amount, please call our office with the following information:
- Make, Model and Year
- Date acquired and original purchase price
- Total miles and personal miles
The cost of health and accident insurance premiums paid on behalf of greater than 2% S Corporation Shareholders is deductible by the S Corporation and reportable as additional compensation to the Shareholder. The additional compensation is included in Box 1 and Box 16 (Wages) of the Form W-2. Also include on fourth-quarter 941, Box 1 and Column B, Box 1 of the OQ. If these payments are made under a “plan” for the S Corporation employees and their dependents, the amount would only be subject to income tax withholding and would not be included in Boxes 3 or 5 of Form W-2 for Social Security or Medicare; nor would it be subject to the FUTA tax.
For employers with over 50 full time employees, the health insurance premiums paid by the employer and employee must be included in Box 12 of the W-2 form with a code of DD. Each employer must file forms 1094-C and 1095-C with the IRS and supply each full time employee with form 1095-C with their form W-2. See IRS notice HCTT-2015-62 for more details.
Employers with 10 or more employees must provide at least 40 hours of paid sick time in 2018, accrued at a rate of .03333 per hour worked. In Portland employers are required if they have 6 employees.
Please feel free to contact our office if you have any questions.
WICKS EMMETT LLP
Certified Public Accountants